Monday, May 23, 2011

How To Download 16A in PDF Format from Tin-NSDL

on Monday, May 23, 2011

update :Please Note that Form 16A now(01.01.2013) shall be available through new website only .Read more from links given below

  1. Procedure How  to register at TRACES ( and 
  2. How to download Form 16A form TRACES (

As Informed to you that from 01.04.2011, TDS certificate Form 16A is mandatory to be downloaded from TIN-NSDL website by all company and bank deductors. So every body is interested in How to download Form 16A from TIn-nsdl website. Step wise detail is given hereunder.

  1. Register your TAN at tin-nsdl website(detailed procedure is given here)
  2. Login at "Tan Login " in Tin -nsdl website
  3. After Login click form 16A download .
  4. Fill the Details Like "etds receipt number" one challan detail and corresponding deductee detail.
  5. A file will be mailed to you in zip format.
  6. That zipped file can be converted in Form 16A through PDF utility .
  7. Pdf -converting utility is given at the link below
Procedure to covert Zipeed file to Form 16A through Utility is given here

Form 16A is a TDS certificate which is prepared and issued by the deductor to the deductee. Now Form 16A can be downloaded from TIN website from Financial Year 2010-11 onwards.Form 16A will be sent on the registered e-mail ID on successful confirmation of KYC for the particular Financial Year and Quarter. The nomenclature of the file will be TAN_AY_Quarter_Form 16A Reference Number_Part of file_of_Part of file.
For example:
In case transactions are large in number, it may not be possible to incorporate it in a single file. In such case, it will be split into parts owing to restriction of e-mail size.
The zip file is password protected, to open the file please use your TAN Registration Number.

Utility once downloaded can be used for converting PDF file as and when required for all future files.
The 'Form 16A PDF Converter Utility' is a Java based utility. JRE (Java Run-time Environment) [versions: SUN JRE: 1.4.2_02 or 1.4.2_03 or 1.4.2_04 or IBM JRE: ] should be installed on the computer where the Form 16A PDF Converter is being installed. Java is freely downloadable from and or you can ask your vendor providing computer facilities (hardware) to install the same for you.
Procedure to convert zip file to PDF file:
    1.   The following software can be used for extraction of zip files:
1.1   WinZip version 9.0 and above
1.2   WinRaR version 3.90 and above
1.3   7-Zip version 4.65 and above
    2.   Extract zip file by providing the password .i.e. TAN Registration Number.
    3.   Pass extracted text files through PDF Converter Utility.
    4.   To open 'Form 16A PDF Converter Utility' double-click on the 'Form 16A PDF Converter Utility.jar'. Utility will open as shown below

    5.   Form 16A Input File Name with Path:
Click on browse and select the Form 16A input file; in case of multiple files select all the form 16A files
    6.   Form 16A Error/PDF File Path:
Specify the path where 'error/PDF' file should be generated by the utility on completion of validation. The path can be same as the input file path or different. Do not specify any filename, provide the file path only.
    7.   Provide Details to be Printed on Form 16A:
7.1   Full Name:  Provide full name of responsible person.
7.2   Father's Name:  Provide father's name of responsible person.
7.3   Place:  Provide place of the responsible person.
7.4   Date:  Provide date in dd/mm/yyyy format.
    8.   Error File:
8.1   In case of an 'invalid file', an 'error file' will be generated. This will be a text file with the same filename as the input file with '.err' extension.
Ex:   If the input file is 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.txt' then, error filename will be 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.err'.
The error file will contain details of erroneous records like Line no and error description.
    9.   PDF File:

in case the input file is valid, utility will be generated in a folder; nomenclature of the folder will be TAN_FORM16A_AY_Quarter_Date, which will contain PDF files of all the deductee PAN present in input file. The nomenclature of the PDF file generated is PAN_FORM16A_AY_Quarter.pdf.

update :Please Note that Form 16A now(01.01.2013) shall be available through new website only .Read more from links given below

  1. Procedure How  to register at TRACES ( and 
  2. How to download Form 16A form TRACES (


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