(A) Tax Deduction Certificate For Salaried Employees(form 16)

In respect of Tax deducted at source in Financial year 2011-12 ,every employer must issue a certificate of deduction of tax at source to every employee from whom tax has been deducted.(section 203).

Form No 16(in pdf):To All employee from whom tax has been deducted in Fy 2011-12
No Form 16 required if NIL tax deducted :The above Forms are TDS deduction forms so if no tds has been deducted then above forms are not required to be issued .

Banks releasing Pension to pensioners is also bound to issue Form 16 if TDS has been deducted By the bank(circular 761,13.01.1998)

Time limit:By 31st day of May of the financial year immediately following the financial year in which the income was paid and tax deducted

 :Please Note that Form 16A now(01.01.2013) shall be available through new website only .Read more from links given below
  1. Procedure How  to register at TRACES ( and 
  2. How to download Form 16A form TRACES (

Due date ETDS return 24Q, 26Q 27Q and Form16 ,Form 16A
Sl. No.
Quarter ending
From 01.11.2011 on wards For Govt offices 
For other deductors
Etds return
Form 16A
Etds return
Form 16A
30th June
31st July
15th August
15th July
30th July
30th September
31st October
15th November
15th October
30th October
31st December
31st January
15th Feburary
15th January
30th January
31st March
15th May 
30th May        (31st May   for form 16)
15th May
30th May        (31st May for form 16)

For FY 2011-12,Certificate should be given by 31.05.2012.

If employee has worked under two employers in Fy 2011-12:If an assessee is employed by more than one employer during the year, each of the employers shall issue Part A of the certificate in Form No. 16 pertaining to the period for which such assessee was employed with each of the employers and Part B may be issued by each of the employers or the last employer at the option of the assessee.

The Income tax department had clarified on 13-4-2004 that in case of  employees working with more than one employer in a financial year, each employer had to show only the details of  salary paid by him and TDS deducted by  him in Form 24(Form 24Q now) issued  by him. From the same analogy, Form  16 is to be issued by each employer  separately.

However, in practice in  many organisations, particularly banks,  insurance companies etc., the last employer issues Form 16 for the entire year which covers the salary and tax details of earlier employers also. Just because some deductors are  not doing their duty properly, it does not mean that all others also be asked  to follow the incorrect practice. And even if this practice was to be allowed,  the single certificate could be allowed  in all cases. Giving the option to the  employee would complicate things  further.

The employer should be free  to formulate the policy for issue of a  consolidated/ separate Form 16 and not be left at the mercy of employee  for the same. Issue of a consolidated  certificate for 70 per cent employees  and separate ones for the balance 30  per cent or vice –versa would result in more confusion and chaos. And who knows, the employee may take Form 16 from each employer individually and then request the last employer to issue a consolidated one too.

How the last employer would certify the details of salary, TDS deducted and deposited  of another employer also remains to be seen.

Whether he should insist and keep the original of Form 16 from the previous employers or

whether a declaration/certificate from the previous employer/employee would suffice?

Clarifications are needed from the CBDT on such issues.Till that in view employer should issue form 16 and annexure for his period only as done in earlier year.Means report tax deducted and deposited by him and salary detail paid by him only.

Form 12BA(in PDF): Form 12BA is required to be attached with form 16 if perks has been provided to the employees ,stating detail and value of the perquisites provided to the employee As per the new Form 16, the value  of perquisites is to be as per Form 12BB.  but there is no such form as 12BB. It seems that the person drafting the new form was newly married and in his dreams he mentioned the forms as 12bb instead of 12bA. Even otherwise, it is difficult to handle even 1  bb(wife), who can dare to think of a dozen!!  males do not chuckle, it is equally applicable to husbands also.  This beautiful mistake had crept in the last Form 16 (which was later on scrapped) but the mistake  has been retained in the current form also. by the corrigendum dated 19th July, 2010, this mistake has been rectified in case of perquisites but it still persists in case of profits in lieu of salary in the very next line of Form 16!!!

.If employer fails to furnish this form where ever required without reasonable cause,he shall be liable to penalty at the rate of 100 for every day during which the failures continues.

Digital signature: digital signature on Form 16 by employer is allowed (circular 2/2007 dated 21.05.07)

Quoting Etds Acknowledgment number in form 16and 16A: On form 16 ,receipt number for etds returns of all the quarter is required to be filled , for last quarter etds return , due date is 15 May,2012,where as due date for form 16 is 31.05.2012.Department has clarified that if Etds Return has not been filed for the last quarter on the issue date of Form 16 ,then fill "not available as the last quarterly statement is yet to be furnished" against the relevant column of the form 16.

Penalty for Failure to issue Form 16(section 272A):Employer shall be liable for a penalty at the rate of 100 for every day during which failure continues,if delay is without reasonable cause.Total penalty under section 272A,200(3),203,206,should not exceed the amount of tax deductible at source.

Issue of Duplicate Form:The deductor may issue a duplicate certificate in Form No. 16 or Form No. 16A if the deductee has lost the original certificate so issued and makes a request for issuance of a duplicate certificate and such duplicate certificate is certified as duplicate by the deductor.

Form 16AA abolished from Fy 2010-11:Form 16AA was a TDS certificate cum income tax return for low paid  employees. This lost relevance when  new IT return forms were notified few  years ago. but it appears that taxmen  were too busy with other things and  they did not get time to strike it off from  the statute books. Thankfully, this has  been done now and Form 16 has to  be issued in case of all employees.  Additionally, Form 12bA in respect of perquisites has to be issued in  case of employees drawing salary  exceeding  R1.50 lakh per annum.  Even this form could be omitted as information about perquisites is not separately being asked for in Form 24Q also. This form is mainly for the  consumption of employees as in this era of annexure less returns the same is not to be furnished to the income tax department. but who knows, details of  perquisites may stage a comeback in Form 24Q as the controversial Fringe benefit Tax (FbT) has been abolished.

(B) Tax deduction form For non -salary deduction (FORM 16A in Pdf )

Tax deducted in fy 2011-12,deductor must issue TDS certificate on Form 16A quarterly  .

Time Limit:Quarterly,Within fifteen days from the due date for furnishing the statement of tax deducted at source under rule 31A.Yearly Forms can not be issued in any case.

For q4 (1/2012to 3/2012) due date is 30.05.2012

TDS Certificates Form 16A for Financial Year 2011-12
  • For the following categories of deductors,  it is mandatory to download Form 16A from TIN Web Site and issue such downloaded certificates to deductees
    • Companies
    • Banks
    • Co-operative society engaged in banking business
  • For other deductors, it is optional to download Form 16A from TIN Web site
  • Such downloaded TDS certificate will have a unique TDS Certificate Number
  • This procedure is applicable for all deductions made on or after 01-04-2011

Digitally Signing Form 16A
  • A deductor has option to digitally sign Form 16A .
  • However this option is available only in respect of Form 16A downloaded from TIN Website.
  • TDS Certificates not downloaded from TIN web site will  have to be manually signed

Rules regarding penalty & duplicate form issue and acknowledgment number in form 16A are same as given in form 16.

Compulsory Informations:The certificate 16 and 16A shall specify:-

(a) valid permanent account number (PAN) of the deductee;
(b) valid tax deduction and collection account number (TAN) of the deductor;
  •  (i) book identification number or numbers where deposit of tax deducted is without production of challan in case of an office of the Government;
  • (ii)challan identification number or numbers in case of payment through bank.
  • (i) receipt number of the relevant quarterly statement of tax deducted at source which is furnished in accordance with the provisions of rule 31A;
  • (ii) receipt numbers of all the relevant quarterly statements in case the statement referred to in clause (i) is for tax deducted at source from income chargeable under the head “Salaries”.

 :Please Note that Form 16A now(01.01.2013) shall be available through new website only .Read more from links given below

  1. Procedure How  to register at TRACES ( and 
  2. How to download Form 16A form TRACES (

Download Form 16A in Excel Format Fy 2011-12

Tags:Form 16 In Excel Format With Formula 2011 Download Notice



Get Latest Updates In your Inbox



. SECURITIES (MNP) (TDS)2007-08 ` 01.07.12 01.09.2008 01.10.2012 06.07.2009 07.08.2012 1 PERCENT EXCISE ITEMS LIST 1 sep 1% excise 10 year nsc 10(10C) 1000 court cases judgements supplied to ITO 1000 rupee note 11-2008 11-2010 130 items 14.08.2008 15 august 150 Rs coin 15g 15h 18-12-2009 192(1A) 192A 194 I 194A 194c from 01.10.2009 194H 194j 194LC 1981-2007 2% cst 2% excise 2004 2008 2008-09 FY 2010 206AA 234A 234B 234C 234c interest calculator 234E 23AC 23ACA 23B 24C 24q annexure II 25 paisa coin 271(1)(c) 271B 271H 272B 27A 280 280 challan 281 282 283 29 AUGUST 29.04.2010. 29/08/2008 29/2008 service tax 2g meaning use 3 idiots 30 MARCH 31st March 32-2010 33 of 2009 35(2AA) 35(2AB) 3CD 3g meaning use 40(b) 43B 44 AB EXEMPTED INCOME 44AA 44AB AGRICULTURE 44AB new limit 44AB NON RESIDENT 44ad 46/2012 45/2012 49C 5 day week 5 years post office deposit 5/2011 50 paisa coin 54b 54EC 54ee 54f 54gb 5th paycommission punjab 6 % excise 6 crore advance limit 6/2005 69/2010 6th cpc 6TH PAY COMMISSION 70% of pan etds 7th Central Pay Commission 8 tips to save tax 80C 80ccc 80CCD 80cce 80CCF 80CCG 80d 80DDB 80EE 80G 80GG 80GGA 80GGB 80ggc 80tta 80U 85% of pan etds 86/2008 DATED 13-08-2008 87A rebate 89(1) 89(1) relief calculator 9.5 % rate for private epf 92E 95% of pan etds 98 dated 04/01/08 aadhaar aakash tablet aam admi aar Aayakar Sampark Kendra abatement abolished ACCOUNT PAYEE DRAFT Accounting ACCOUNTING CODE accounting code for services ACCOUNTING FOR GOVT GRANTS accounting standards ACES ADD IN Add-Ins additional relief in budget 2010 adjustment of advance FBT with advance Tax advance rullings advance salary ADVANCE TAX CALCULATOR advance tax challan ADVANCE TAX CUT OFF AMOUNT ADVANCE TAX DATES AFFIDAVIT AG Projects Technologies Ltd RT age 80 addition pension aibea wage revision aibea wage revision latest news aiboa aiboc aiboc wage revision AIG AIR airline ticket booking tds airlines all is well allowances allownces alphabet of inspiration alteration on check allowed alternate minimum tax AMENDED 3CD amendment in companies bill 2011 amendment in gratuity act 2010 amendment in registration service tax AMENDMENT IN SERVICE TAX ON RENT amendment to finance Bill 2010 AMNESTY SCHEME 2007 amt Anna Hazare anna hazzare bill vs govt lokpal bill appeal apply for new pan card against old pan card aqb arbitration arrears of salary arrears of sixth pay ARRERS TAX AS-12 ASBA assessee in default ASSESSMENT REOPENING ASSESSMENT YEAR 2008-09 REFUND atm atm 100 per day atm cash without card atm tips atm wrong debit audit cases itr filing audit limit enhanced Audit Questionaire AUDIT REPORT AUS VS IND.INDIA VS SL Automated teller machine AUTOMATION OF CENTRAL EXCISE AND SERVICE TAX ay 2010-11 bad debts Bank Bank account bank audit bank audit 2012 bank charges BANK SALARY bank strike 06/07/09 and 07/07/09 banking law amendment banknotes banks npa provisioning BARE ACT bare rules BASE RATE BY BANKS bcct BIMAL JAIN biometric pan card black and white form not acceptable black money BLOCK PERIOD blogging bobay refund BONUS bonus share book discount BOOK ON EFILING BOOK REVIEW books of accounts BOOMING INDIAN ECONOMY both House rent allowance both hra and house loan Brass Scrap BRIBE CASE BROKER BSE bsnl broadband bsnl broadband usage bsnl land line sms alert BSR CODES BUDGET 2009 budget 2010 budget 2010-11 budget 2011 BUDGET 2012 budget 2013 BUDGET 2014 BUDGET 2014 CONTEST budget expectations BUDGET HIGHLIGHTS budget live on computer budget live telecast budget notification budget on tv budget speech BUDGET SPEECH DOWNLOAD Budget-2014 Budget-2015 BUDGET-2016 BUDGET08 Business BUSINESS AND PROFESSION MEANING BUSINESS COVERED UNDER 44ab BUY HOUSE C FORM CA CAN ONLY AUDIT MVAT CA CLUB INDIA CA GIRISH AHUJA CA NITIN GUPTA CA PARDEEP JAIN CA ROHIT GUPTA ca services CA sudhir Halakhandi CA Swapnil Munot CA Vikas Khandelwal calculate arrear CALCULATE NEW PAY calculate your emi calculation of tax on salary arrears CALCULATOR CALCULATOR REVISED capital asset capital formation huf Capital gain capital gain account scheme 1988 CAPITAL GAIN INDEX capital gain on repayment of loan capital gain on tenancy rights capital goods capital revenue CAPITAL SUBSIDY CAR LOAN RATE INCREASE carry forward of losses in late return cas cash flow statement CASH PAYMENT DIS ALLOWANCE CASH PAYMENTS EXCEEDING 20000 CASH SUBSIDY cbdt cbec CBI ARRESTED centeral sales tax rate CENTRAL PAY COMMISSION CENTRAL PROCESSING CENTER CENTRALISED PROCESSING OF RETURNS Cenvat CENVAT Credit Rules cgas 1988 challan challan 281 CHALLAN 289 challan correction challan Form 17 CHALLAN STATUS INQUIRY change change in cst rate change in excise duty rates CHANGE IN PAN ADDRESS CHANGE IN PAN DATA change in tds rates in budget changes CHANGES IN SERVICE TAX ACT changes in new itr forms CHANGES IN TDS CHARGES ON CASH PAYMENT OF CREDIT CARD BILL charitable organisation check name from PAN check tds deducted online Cheque cheque bounce cheque payment before due date cheque tender date /realisation date Cheque Truncation CHEQUE VALIDITY child care leave CHILD DEPENDENT PREMIUM CHILD MARRIED PREMIUM child plan childeren name children education allownces chip based atm card cibil cibil for companies CII 2007-08 CII 2008-09 CII 2010 cii 2012-13 CII2011-12 cin CIRCULAR 3/2010 DT 2.03.2010 CIRCULAR 8-2010 CIT v. Emilio Ruiz Berdejo (2010) 320 ITR 190 (Bom.) cloning of atm card clubbing of income COLLECTION CHARGES COLOR SCHEME COMMISSION ON SMALL SAVINGS common error in 2009-10 common error in itr 4-5-6 compa companies bill 2012 COMPANIES RATE COMPANY BILL 2011 company deposit Company Law Settlement Scheme COMPANY REGISTRATION complusory payment of taxes Composition scheme service tax COMPUTER AS FAX MACHINE computer sytem at ito office CONCEPT PAPER configure yahoo mail in outlook express consolidate account statement construction purchase of house Consultancy Service Consumer Price Index continues services CONTRIBUTION TO NEW PENSION SCHEME CONTRIBUTORY PENSION FUND CONVERT FIGURES INTO WORD EXCEL COPARCENER CorpMcash corporation bank correction etds CORRECTION IN PAN DATA correction in section CORRECTION RETURN CORRECTION RETURN.ETDS cost accounting cost audit cost inflation index cost inflation index 2012-13 COST INFLATION INDEX FY 2010-11 COST INFLATION INDEX FY 2011-12 COST OF INDEXATION CALCULATOR court case in entry tax punjab cpc phone number cpf Credit card CREDIT CARD BILL PAYMENT ICICI BANK credit scores cricket team critical illness CROSSED DEMAND DRAFT CRR crr reducred CS DIVESH GOYAL CST CST 3% OR 2 % cst act 1956 cst form CST FORM STATUS cst rate changed CST REDUCE RATE ctt currency CURRENCY TRADING ILLEGAL custom custom changes in budget cusual leave DA MERGE da rate da rate 01.07.2012 da rate january 2013 da rate july 2012 da rate wef 01.01.2012 date extension DDO ASK RENT RECIPT ddt dearness allowance Debit card DEBT EQUITY RATIO debt funds debt trap declared goods DEDUCTION 80C deduction for higher studies deduction on saving bank interst deduction u/s 80DD Deemed income of employee deemed services defective return defence officers defence pay defence pay scales DELAY IN FILING delete ledger in tally DELHI HIGH COURT demat deposit tax of two quarter in single challan depreciation depreciation on car depreciation on commercial vehicle. DEPRECIATION ON INTANGIBLE ASSETS depreciation rate depreciation rate 2009-10 DETAIL AFTER E FILLING DETAIL OF TIN Determination of value DIFFRENT TYPE OF TAXES digital signature din direct payment in bank account DIRECT SUBSIDY direct tax bill direct tax changes in budget direct tax code direct tax code 2009 Disability insurance discussion Paper distribution of salary dividend distribution tax dividend striping dnd do not call.