The Employees' Provident Fund Organisation (EPFO) has notified the new system /version of depositing the EPF amount and Generation of UAN and have relaesed new version wef 20.12.2016.
The existing ECR portal of the EPFO will be operational till 6.00 p.m. on December 17, 2016, and to carry out the migration and switchover to the next version of ECR under the unified portal, the revised portal will be launched three days later, on December 20. So if you have not deposited the EPF for the November month/generated the ECR for November month then you should act now and deposit the same by 17.12.2016 (6 PM) Otherwise you have to generate the New ECR under new system as the new version, UAN 2.0 is effective from 20.12.2016 and new ECR 2.0 shall also be applicable from same date.
Many changes has been made in Process of deposit /generation of EPF challan as well as for UAN .
Change in ECR 2.00
Major change in ECR 2 is that now column of Employee id allotted by by Employer has been replaced with UAN. So to generate the ECR ,you must have UAN of all the Employee/workers .
New column for gross wages has been introduced in EPF challan cum return (ECR) though calculation shall be made as per earlier method/amount .
Further few columns has been deleted from ECR.
- Read FAQ on ECR -2.00
Change in UAN-2.00
Earlier UAN for new employees is to be allotted/generated by the system on the basis of filing of the ECR , but now UAN is to be generated by employer first ,and then ECR can be filed.
- Read FAQ on UAN -2.00
Change in present system
Currently, most employers straightaway submit the ECR to the EPFO, mentioning the details of the employee. Thereafter, the employer generates the UAN by mentioning the member ID or by linking the earlier generated UAN.
For a new EPF member, first generate UAN
From now on, for a member joining the EPF for the first time, the UAN will be obtained by the employer or member prior to the filing of ECR by the employer for that member. The UAN will be allotted upfront on the portal and will then be validated in the ECR file of the employer at the time of its submission.
For an existing EPF member, first link UAN
For someone who was already an EPF member earlier, the linking of the existing UAN with the present establishment should necessarily be done by the employer before filing of UAN-based ECR.
Earlier, it was done after filing of ECR based on the member ID. The concept of member ID is completely done away with and is replaced by UAN in the new versions.
How it helps
In both the cases above, whether it's for a new or existing UAN, it requires the allotment of UAN upfront and the ECR can be filed only in cases where UAN has either been allotted to member or the previous UAN has been linked to his present employer.Earlier Multiple UAN has been allotted to many employee but after adoption of the new system ,duplicate UAN will be reduced significantly.
Launch of UAN 2.0
The UAN was launched by EPFO in 2014 with the objective to provide one umbrella number to its members for all the employments of an EPF member with different establishments. The EPFO, through a UAN, is able to provide a number of services such as updated passbook, dynamically updated UAN card, SMS services on registered mobile numbers of activated UANs, portability in case of KYC seeded UANs, etc. To take the UAN to the next level of service delivery, the EPFO is revising the processes and integrating UAN 2.0 with ECR 2.0.
As an employee, whether new or existing, one needs to ensure a few things. Make sure that the UAN is generated and is linked to your employer. Simply uploading the KYC documents with a valid UAN is not enough. Do ask your Accounts/HR department to confirm it.
As an employer , you should generate UAN for all new employee Joining first time EPF scheme and Link UAN with your establishment code for all existing employee already have UAN(From previous employer or otherwise)